Public Records Request Template

[Date]
[Name of Custodian of Records]
[Title]
[Public Agency Name]
[Street Address]
[City, State Zip Code]
 

RE: Right to Know Request per RSA-91A
Dear [Custodian of Records]:
Pursuant to the Right to Know Law (RSA. 91-A), I am requesting public access, within 5 business days, to the governmental records reasonably described as follows:

  1. all documents, no matter what form, including but not limited to, printed documents, electronic documents, e-mails, or any other form of documents regarding [ Describe the records sought with enough detail for the public agency to respond. ] for the period from MM/DD/YYYY to MM/DD/YYYY.
    [ Be as specific as possible while not excluding records you may want. ]
  2. [ next records description ]
  3. [ …]

If you deny any portion of this request, please cite the specific exemption used to justify the denial to make each record, or part thereof, available for inspection.

Please let me know when these records are available for inspection or you may email the records to me at [ EmailAddress ].

Thank you for your lawful attention to this matter.

Sincerely,

[Your Signature]
[Your Name]
[Street Address & Mailing Address, if different]
[City, ST ZIP Code]
[Phone number]
[Email Address]

Per RSA 91-A, governmental records means “any information created, accepted, or obtained by, or on behalf of, any public body, or a quorum or majority thereof, or any public agency in furtherance of its official function. Without limiting the foregoing, the term “governmental records” includes any written communication or other information, whether in paper, electronic, or other physical form, received by a quorum or majority of a public body in furtherance of its official function, whether at a meeting or outside a meeting of the body. The term “governmental records” shall also include the term “public records.”

[ End of Template ]

Some additional sample right to know requests:

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